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User Restricted Data Settings
The User Restricted Data Settings are a series of settings that are solely based on what data the user can see. These settings can be used to prevent individuals seeing each others data. These settings are independant from the Bloc, User and Role Access settings.
These are the settings to decide which data gets loaded for the logged in user.
All data will be loaded regardless of who entered them.
This will force only the users data to appear, nobody else's.
You can also configure this so data can be shared amongst users or shared amongst roles. This is currently a "hidden feature" and requires contact with to [email protected] for implementation. It also requires the setting below: Hide from Person submitting data, unless specifically shared with them.
Data does not appear in the bloc where the data has been submitted, but is available in dropdowns, fields and rules that are connecting to this data. For example, a field like Dropdown from another bloc might still need this data even if we don't want it shown on this bloc.
As these options are growing and becoming more complex we are working on a new and improved add/remove data restrictions feature to replace this.
It is possible to use data inside the fields to also determine who sees what data. This is useful for creating data on behalf of other people or for someone with one role in an organisation to be managing things for others.
In the images below, you will see a bloc where this option has been set to two fields, User Example and Field 1. What this means is, any entries where these fields contain the username of an individual, that individual will be able to only that data. In the example below, the user with the username sampleuser can only see data where User Example or Field has a value called sampleuser.
The two fields we have selected that might hold the username.
The data output for the user that has the username sampleuser.
An admin can see all data and even create data for others, in this case adriandecleir created the top entry where Field 1 had a value "sampleuser"